Free Invoice Template for Plumbers (UK)
A plumbing invoice has a pattern: call-out, time on the job, parts. Showing each one clearly means fewer questions from the customer and quicker payment, especially for emergency jobs.
Create this invoice free
Opens the Invoice Maker set up for plumbers. Start straight away, no account needed; a free account keeps your invoices and lets you download and send them (5 a month).
Example invoice for plumbers
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Call-out charge (emergency, evening) | 1 | £75.00 | £75.00 |
| Labour: locate and repair leak | 2 | £55.00 | £110.00 |
| Parts: compression fittings and pipe | 1 | £32.00 | £32.00 |
| Subtotal | £217.00 | ||
| Total due | £217.00 | ||
Not VAT registered, so no VAT is charged. Payment due within 14 days by bank transfer or card.
What every UK invoice must include
- A unique invoice number, in sequence
- Your name or business name, address and contact details
- The customer’s name (or business name) and address
- A clear description of what you are charging for
- The date the goods or services were supplied
- The date of the invoice
- The amount for each item, and the total amount owed
- VAT details, only if you are VAT registered
If you are a sole trader, show your own name and any business name you trade under. If you run a limited company, use the full registered company name. VAT invoices are only needed when you are VAT registered.
Worth adding for plumbers
- Call-out charge as its own line
- Labour hours and the hourly rate
- Parts used, with a short description
- The job address, if different from the billing address
Tips to get paid faster
- Tell the customer your call-out and hourly rate before you start: the invoice should hold no surprises.
- Take card payment on the spot with a QR code on the invoice, so you are not chasing the money later.
- Write down the parts as you use them, so none are forgotten on the invoice.
Business customers who pay late may owe you statutory interest of 8% above the Bank of England base rate, plus a fixed sum of £40, £70 or £100 depending on the size of the debt. This does not apply to private individuals.
With a free account you can connect Stripe, and every invoice gets a “Pay online” link and QR code, so customers can pay by card or Apple Pay straight away.
Frequently asked questions
Should parts be on a separate line?
Yes. It shows the customer what was used and keeps your records clear for your own accounts.
Can I charge more for emergency call-outs?
Yes, as long as you told the customer the rate before the work. Show it as a separate line.
Do I need to charge VAT?
Only if you are VAT registered (taxable turnover over £90,000 in a rolling 12 months).
Is the invoice template really free?
Yes. You can start an invoice straight away without an account. To download it as a PDF, email it or keep it, you create a free TaxEase UK account, which includes 5 invoices a month and card payments through Stripe.
Create this invoice free
Opens the Invoice Maker set up for plumbers. Start straight away, no account needed; a free account keeps your invoices and lets you download and send them (5 a month).
More invoice templates
TaxEase UK is an independent software product. We are not affiliated with or endorsed by HMRC or the UK Government. This page is general information, not tax or legal advice. Example prices are illustrative only.