Free Invoice Template for Taxi Drivers (UK)
Most rides are paid on the spot, but account customers (businesses, schools, care homes, councils) usually want an invoice at the end of the week or month. A clear journey log with dates and routes gets you paid faster and keeps your records ready for your tax return.
Create this invoice free
Opens the Invoice Maker set up for taxi and private hire drivers. Start straight away, no account needed; a free account keeps your invoices and lets you download and send them (5 a month).
Example invoice for taxi and private hire drivers
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 2 Oct: Station to Business Park, account ref 114 | 1 | £18.00 | £18.00 |
| 3 Oct: School run, return journey | 1 | £24.00 | £24.00 |
| 4 Oct: Airport transfer, including 20 min waiting | 1 | £65.00 | £65.00 |
| Subtotal | £107.00 | ||
| Total due | £107.00 | ||
Not VAT registered, so no VAT is charged. Payment due within 14 days by bank transfer or card.
What every UK invoice must include
- A unique invoice number, in sequence
- Your name or business name, address and contact details
- The customer’s name (or business name) and address
- A clear description of what you are charging for
- The date the goods or services were supplied
- The date of the invoice
- The amount for each item, and the total amount owed
- VAT details, only if you are VAT registered
If you are a sole trader, show your own name and any business name you trade under. If you run a limited company, use the full registered company name. VAT invoices are only needed when you are VAT registered.
Worth adding for taxi and private hire drivers
- Date and time of each journey
- Pickup and drop-off for each journey
- The customer’s account or booking reference
- Your private hire or hackney carriage licence number, if the customer asks for it
Tips to get paid faster
- Invoice account customers on a fixed day each week or month, so they know when to expect it.
- Save your regular routes with a fixed price, so repeat journeys fill in themselves.
- Show waiting time and extras as separate lines, not hidden in the fare.
- Keep a copy of every invoice: it is part of the income record HMRC expects you to keep.
Business customers who pay late may owe you statutory interest of 8% above the Bank of England base rate, plus a fixed sum of £40, £70 or £100 depending on the size of the debt. This does not apply to private individuals.
With a free account you can connect Stripe, and every invoice gets a “Pay online” link and QR code, so customers can pay by card or Apple Pay straight away.
Frequently asked questions
Do taxi drivers need to give invoices?
Not for every ride. Cash or card fares paid on the spot only need a receipt if the passenger asks. Account customers who pay later usually need a proper invoice for their own records.
Should I charge VAT on taxi fares?
Only if you are VAT registered. You must register once your taxable turnover goes over £90,000 in a rolling 12 months. Most self-employed drivers are below that.
Can I include waiting time on the invoice?
Yes. Show it as its own line, with the minutes and the rate, so the customer can see what they are paying for.
Is the invoice template really free?
Yes. You can start an invoice straight away without an account. To download it as a PDF, email it or keep it, you create a free TaxEase UK account, which includes 5 invoices a month and card payments through Stripe.
Create this invoice free
Opens the Invoice Maker set up for taxi and private hire drivers. Start straight away, no account needed; a free account keeps your invoices and lets you download and send them (5 a month).
More invoice templates
TaxEase UK is an independent software product. We are not affiliated with or endorsed by HMRC or the UK Government. This page is general information, not tax or legal advice. Example prices are illustrative only.